1. Information We Collect
Account Information
- Email address
- Display name
- Authentication credentials (hashed)
Usage Data
- Questions submitted to the Council
- Session mode selections
- AI responses received
- Uploaded documents and extracted content
- Session timestamps and metadata
Technical Data
- IP address
- Browser type and version
- Device information
2. How We Use Your Information
- To provide and improve the Service
- To process your queries through AI providers
- To maintain your session history (if enabled)
- To communicate service updates
- To detect and prevent abuse
3. Third-Party Data Sharing
To provide the Service, we share your queries and uploaded documents with the following AI providers:
| Provider | Data Used for Training? | Retention |
|---|---|---|
| OpenAI | No (API excluded) | 30 days |
| Anthropic | No (API excluded) | Limited |
| Google (Gemini) | No (paid API) | Variable |
| xAI (Grok) | See current policy | Variable |
Important: We cannot control or guarantee deletion of data from third-party AI provider systems.
4. Data Retention
- Account data: Retained until account deletion
- Session history: Retained until you delete it or your account
- Uploaded documents: Retained until you delete them or your account
- Server logs: 30 days
5. Your Rights
Depending on your location, you may have the following rights:
- Access: Request a copy of your data
- Deletion: Request deletion of your account and data from our systems
- Portability: Export your session history
- Correction: Update inaccurate information
- Opt-out: Disable session memory at any time
To exercise these rights, contact privacy@councilcall.ai
6. Data Security
We implement industry-standard security measures including encryption in transit (TLS), encrypted database storage, and Row Level Security (RLS) policies to ensure users can only access their own data.
7. Children's Privacy
The Service is not intended for users under 18 years of age. We do not knowingly collect information from children.
8. Changes to This Policy
We may update this policy periodically. We will notify you of material changes via email or in-app notification.
9. Contact
For privacy-related inquiries: privacy@councilcall.ai